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Current Solicitation - Goods and Services
Solicitation Number: WAS-08-043-AA-MB
Solicitation Title: BANKING SERVICES
Commodity Code(s):
94600     FINANCIAL SERVICES
Solicitation Description: The District of Columbia Water and Sewer Authority is soliciting offerors for Request For Proposal (RFP) Number: WAS-08-043-AA-MB, Banking Services.  This is an Open Market Procurement with Preference Points for Certified Local Small and Disadvantaged Business Enterprises.  The RFP will be available on Monday, May 5, 2008, (12:00 P.M.) at the D.C. Water and Sewer Authority, Contracts Division, 5000 Overlook Avenue, S.W., Room Number 229, Washington, D.C.  20032.  Firms may pickup the RFP, request a copy by fax at (202) 787-2042 or go to www.dcwasa.com.  The Closing Date for the RFP is Wednesday, June 4, 2008, at 2:00 P.M.  Please contact George Armstrong, Senior Contract Administrator,  on (202) 787-2045 with any questions regarding this solicitation.
Solicitation Type: Request for Proposal (RFP) Procurement Type: Open Market with Preference Points for Certified Local Small and Disadvantaged Business Enterprises
Contract Type: Fixed Price  
Release date of Solicitation: 05/05/2008 Close Date/Time or IFB Bid Opening Date/Time: 06/09/2008 - 02:00 PM
Procurement Contact: Teresa Scott
202-787-2021
teresa.scott@dcwasa.com 		Technical Contact: Teresa Scott
202-787-2021
teresa.scott@dcwasa.com
Email Questions To:   Last Date for Questions:  

Documents and Attachments
You will need the Adobe Acrobat Reader to view the PDF file(s) below. (get Adobe Acrobat Reader)
1. BANKING SERVICES [PDF 2,036K] 1. COG List [PDF 5K]
2. EEO [PDF 75K]
3. EEO Mayor's Order [PDF 72K]
4. GENERAL PROVISIONS GOODS AND SERVICES [PDF 65K]
5. REPRESENTATIONS AND CERTIFICATIONS [PDF 26K]
 
Amendments
Date: 06/04/2008
Description: June 3, 2008

TO ALL PROSPECTIVE OFFERORS:

Subject: Request for Proposal (RFP):               Amendment No.: 3
WAS-08-043-AA-MB
For: Banking Services

Closing Date: June 9, 2008

The subject RFP WAS-08-043-AA-MB was issued on May 5, 2008.  Effective June 3, 2008, this solicitation is amended to make the following revisions and to answer questions that were submitted by the specified deadline:
Amendment Body: GENERAL

1.     Change the proposal submission deadline from 2:00 p.m., Wednesday, June 4, 2008 to 2:00 p.m., Monday, June 9, 2008 EDT.

ADDITIONS, DELETIONS AND CORRECTIONS

1.     Bank Price Schedule – Appendix 1.

     Correction:

The Blue Plains account is also a zero balance account (ZBA).  There are two (2) ZBA accounts, the Blue Plains account and the lockbox account.

2.     Bank Price Schedule – Appendix 1 and Amendment No. 2 – Attachment I

     Correction:

There are only four (4) sweep accounts.  The Bank Price Schedule has been revised to delete sweep fees for those accounts without sweeps (See attached Revised Bank Price Schedule - Appendix 1).

QUESTIONS AND ANSWERS

1.     Q – “How much of the final contract is negotiable if a bank cannot comply fully with all the terms of the General Provisions?”

     A – It is not a good business practice to negotiate the final contract.

2.     Q – “Can the specific terms that are inapplicable or inconsistent with the Scope of Work as listed in the General Provisions be negated in a prospective banks’ proposal?  Can the bank negotiate at the time they win the business?”

A – Negotiations are conducted prior to the award of the contract.

3.     Q – “Can a prospective proposer be disqualified for failure to comply with the requirement to provide Composition of Workforce Forms?”

     A – It is possible that a firm may be disqualified for not submitting the forms.  The decision is at the discretion of the Contracting Officer.

4.     Q – Representations, Certifications, Acknowledgements, and Affidavits, Section 6.B.6.ii, Page 7 of 10, “If a prospective proposer cannot comply with the requirement that an employee satisfactorily participate in a drug abuse assistance or rehabilitation program approved by a Federal, State or local health, law enforcement, or other appropriate agency, would this disqualify a prospective proposer, even if the bank has a drug free work place policy?”

     A – Sections 8B4 (ii), 8B6 (i) and (ii) explicitly address steps to be taken should an employee have a drug problem or is convicted of a drug violation in the workplace.  These steps are to notify DCWASA in writing of the conviction, take appropriate personnel action, up to and including termination or to participate in a drug assistance or rehabilitation program.

5.     Q – Representations, Certifications, Acknowledgements, and Affidavits, Section 9, Page 8 of 10, “What is the Finance and Revenue Registration No. and what is the procedure for obtaining it?”

A – Firms that are registered to conduct business in the District of Columbia would already have this number.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED

A copy of this amendment is being sent to bidders. Sign and attach copies to each of the copies of the proposal to be submitted to DCWASA, and return to the address listed on the RFP for submission of proposals.  In the event your proposal has been previously deposited, submit this amendment by sealed envelope, identified on the outside by RFP number and submission date.

This amendment, together with your proposal and any revisions or price changes occasioned by this amendment, must be received prior to the time set for submission of proposals.

Should you have any questions or concerns regarding this amendment, please contact George Armstrong, CPPB, Senior Contract Administrator at (202) 787-2045.


FAILURE TO ACKNOWLEDGE RECEIPT OF THIS AMENDMENT MAY BE CAUSE FOR REJECTION.





John P. Christodoulakis, CPCM
Director of Procurement

________________________________________________________________________
This amendment is acknowledged and is considered a part of the bid.


__________________________________          ___________________________
Signature of Authorized Representative           Title


__________________________________          ___________________________
Name of Firm                              Date
Amendment Document: RFP WAS-08-043-AA-MB [242K]
Date: 05/23/2008
Description: TO ALL PROSPECTIVE OFFERORS:

Subject: Request for Proposal (RFP):               Amendment No.: 2
WAS-08-043-AA-MB
For: Banking Services

Closing Date: June 4, 2008

The subject RFP WAS-08-043-AA-MB was issued on May 5, 2008.  Effective May 22, 2008, this solicitation is amended to reflect the following deletion(s) and to answer questions that were submitted by the specified deadline:
Amendment Body: ADDITIONS, DELETIONS AND CORRECTIONS

1.     Section 7, Paragraph 4.a – “Technical Proposal” Subsection 3, Page 33.

     Delete the following:

“B.   Provide a maximum of five (5) references from prior and similar contracts to include:
     (i)  Name of client organization.
(ii) Name, address, current phone number of staff members who directed the contract for the referenced client.”

2.     Section 3, Paragraph 3 – “DEPOSIT REMITTANCES,” Subsection 3, Page 14.

     Delete the following:

“3.  For exception items, when available, write on the front of each payment instrument in the lower left-hand corner, or other available space, DCWASA customer account number.”
Date: 05/09/2008
Description: TO ALL PROSPECTIVE RESPONDENTS
AMENDMENT NO.: 1
SUBJECT: REP WAS-08-043-AA-MB
FOR: BANKING SERVICES
CLOSING DATE: JUNE 4, 2008
Amendment Body: The subject RFP WAS-08-043-AA-MB was issued on May 5, 2008.  Effective May 8, 2008, this solicitation is amended to reflect the following correction(s):


1.     Section V, Paragraph 5.10 – EXPLANATIONS TO PROSPECTIVE RESPONDENTS, Page 27.

       Delete:    “Requests should be directed to the Contract Person at the address listed in Section 5.5 no later than 4:00 p.m., on May 9, 2008”

     Insert:    “Requests should be directed to the Contact Person at the address listed in Section V, Paragraph 5.5, no later than 4:00 p.m., Eastern Standard Time on Friday, May 16, 2008.”


2.     Section VII, Paragraph 7.3 – PROPOSAL SUBMISSION DATE AND TIME, Page 31.  

Delete:    “Proposals must be submitted no later than 2:00 p.m., Eastern Standard Time on Monday, June 2, 2008”

Insert:    “Proposals must be submitted no later than 2:00 p.m., Eastern Standard Time on Wednesday, June 4, 2008.”
     
     
     ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED

A copy of this amendment is being sent to bidders. Sign and attach copies to each of the copies of the proposal to be submitted to the Authority, and return to the address listed on the RFP for submission of proposals.  In the event your proposal has been previously deposited, submit this amendment by sealed envelope, identified on the outside by RFP number and submission date.

This amendment, together with your proposal and any revisions or price changes occasioned by this amendment, must be received prior to the time set for submission of proposals.


Should you have any questions or concerns regarding this amendment, please contact George Armstrong, CPPB, Senior Contract Administrator at (202) 787-2045.



FAILURE TO ACKNOWLEDGE RECEIPT OF THIS AMENDMENT MAY BE CAUSE FOR REJECTION.






                                   John P. Christodoulakis
                                   Director of Procurement, CPCM

________________________________________________________________________
This amendment is acknowledged and is considered a part of the bid.


__________________________________          ___________________________
Signature of Authorized Representative           Title


__________________________________          ___________________________
Name of Firm                              Date
Amendment Document: BANKING SERVICES [38K]